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• 1. Purpose & Mission
• • 1.01. Department & Mission
• 2. Intake & Investigation
• • 2.01. Referrals

• • 2.01 .05 06-30-1994 ¹ 03-01-2023 ² Referrals on Employees of CCDCFS

• • 2.01 .09 10-30-1999 ¹ 07-01-2022 ² Courtesy Supervision & Joint Investigations

• • 2.01 .10 07-28-2008 ¹ 01-01-2022 ² Children Born Exposed to Drugs

• • 2.03. Investigations

• • 2.03 .00 05-24-1996 ¹ 11-01-2018 ² Investigations and Assessments

• • 2.03 .02 05-04-1993 ¹ 03-01-2019 ² Extending Time Frames or Waiving Completion of Assessment/Investigation Activities

• • 2.03 .03 08-08-2007 ¹ 12-01-2022 ² Investigative Dispositions: Other Forms of Confirmation; Isolated Indicators

• • 2.03 .04 07-01-2001 ¹ 11-01-2022 ² Out-of-Home Care Investigations of Child Abuse or Neglect

• • 2.03 .05 07-09-2001 ¹ 01-01-2022 ² Appeals of Report Disposition

• • 2.03 .07 02-13-2006 ¹ 01-01-2022 ² Cases Involving Domestic Violence

• • 2.06. Joint Home Visit

• • 2.06 .01 12-10-2001 ¹ 02-01-2022 ² Joint Transfer Conference Policy

• • 2.07. Joint Home Visit

• • 2.07 .01 12-06-2005 ¹ 10-01-2021 ² Babies Born to Incarcerated Women

• 4. Referral Procedures - Other Agencies
• • 4.03. Referral Procedures - Other Agencies

• • 4.03 .01 08-01-2012 ¹ 05-01-2022 ² Referrals and/or transfers to the Cuyahoga County Board of Developmental Disabilities (CCBDD)

• 5. Case Requirements
• • 5.01. Case Requirements

• • 5.01 .01 05-01-2015 ¹ 07-01-2018 ² In-Home Supportive Services (IHSS)

• • 5.01 .02 02-26-2007 ¹ 01-01-2019 ² Case Plan /Family Service Plan

• • 5.01 .03 07-01-2015 ¹ 01-01-2022 ² Family Cases Involving Substance Use

• • 5.01 .04 01-24-2000 ¹ 04-01-2019 ² Family Team Meetings

• • 5.01 .05 08-09-2007 ¹ 11-01-2021 ² Referrals for Community Based Services

• • 5.01 .06 04-01-2017 ¹ 10-01-2021 ² Child Identification Kit Completion

• • 5.01 .07 07-01-2019 ¹ 04-01-2022 ² Safe Identification of LGBTQ2S + Youth

• • 5.01 .08 03-01-2015 ¹ 02-01-2022 ² Caseworker Contact Requirements for Children and Families Involved with the CCDCFS

• • 5.01 .09 04-01-2015 ¹ 06-01-2022 ² Family Search and Engagement Activities

• • 5.01 .10 05-01-2015 ¹ 10-01-2021 ² Child(ren) Contact with Incarcerated Parents

• • 5.02. Case Review

• • 5.02 .01 03-07-2005 ¹ 06-01-2023 ² TDM/Staffings Policy

• • 5.02 .02 09-01-2008 ¹ 08-01-2021 ² Case Reviews / Semi-Annual Administrative Reviews

• • 5.03. Case Closings

• • 5.03 .03 01-24-1996 ¹ 01-01-2022 ² Case Record and Case Documentation

• 6. Substitute Care
• • 6.01. Placement Issues

• • 6.01 .01 10-26-2009 ¹ 03-01-2021 ² Discharge Policy

• • 6.01 .02 11-01-2016 ¹ 11-01-2022 ² Normalcy in Care

• • 6.01 .03 03-31-1995 ¹ 12-01-2018 ² Placement into Out of Home Care Setting

• • 6.01 .04 07-31-2006 ¹ 05-01-2020 ² Sibling Policy

• • 6.01 .05 08-09-2002 ¹ 09-01-2021 ² Protocol for Children in Custody Obtaining a Drivers License

• • 6.01 .06 07-10-1998 ¹ 12-01-2020 ² Discipline of Children in Substitute Care

• • 6.01 .07 07-10-1998 ¹ 03-01-2021 ² Religious Practices & Participation of Children in Substitute Care

• • 6.01 .08 01-30-1999 ¹ 11-01-2022 ² Socialization & Education of Children in Substitute Care

• • 6.01 .09 02-01-2005 ¹ 05-01-2021 ² Non-Discrimination in the Placement of Children

• • 6.01 .10 02-01-2005 ¹ 04-01-2021 ² MEPA Monitor Policy

• • 6.01 .11 02-01-2005 ¹ 04-01-2021 ² MEPA Complaints of Alleged Discrimination in the Foster Care and Adoptive Process

• • 6.01 .12 12-11-2006 ¹ 04-01-2021 ² Multiethnic Placement Act of 1994 (MEPA) Standards of Conduct

• • 6.02. Foster Care

• • 6.02 .01 01-01-1998 ¹ 05-01-2021 ² Foster & Adoptive Family Recruitment Policy

• • 6.02 .02 01-01-1994 ¹ 12-01-2018 ² Required Information for Out of Home Care Providers

• • 6.02 .03 01-01-2005 ¹ 03-01-2018 ² Foster Parent Pre-Service and Ongoing Training

• • 6.02 .06 06-27-2008 ¹ 04-01-2021 ² Foster and Adoptive Homestudy Completion

• • 6.02 .07 09-19-2000 ¹ 04-01-2021 ² Joint Foster Care and Approval Process

• • 6.02 .08 08-31-2009 ¹ 12-01-2020 ² Sharing and Transferring of Licensed Foster Homes

• • 6.02 .10 01-19-2006 ¹ 10-01-2021 ² Lifebook Policy

• • 6.02 .11 06-02-2014 ¹ 06-01-2021 ² Revocation, Denial of Initial Certification or Denial of Foster Home Certificate

• • 6.02 .12 09-21-2009 ¹ 04-01-2021 ² Appeals of Denials and Revocation Recommendations of Foster Care Licensure and Adoption Approval

• • 6.02 .13 09-21-2009 ¹ 12-01-2020 ² Payments to Foster Parents

• • 6.02 .14 08-31-2009 ¹ 12-01-2020 ² Minor Foster Home Residents with Criminal Records

• • 6.02 .15 07-10-1998 ¹ 01-01-2022 ² Reimbursement to Foster and Adoptive Caregivers for Damages

• • 6.02 .16 08-31-2009 ¹ 01-01-2022 ² Legal and Liability Issues for Foster and Adoptive Parents

• • 6.02 .17 10-26-2009 ¹ 06-01-2021 ² Retained Applicant Fingerprint Database Information Exchange (RAPBACK)

• • 6.02 .19 01-11-2010 ¹ 03-01-2021 ² Foster/Adoptive Parent Request for Access to Parent Case Record

• • 6.02 .20 11-05-2009 ¹ 09-01-2022 ² Family Foster Annual Review, Recertification and Adoption Home Study

• • 6.02 .21 11-20-2013 ¹ 12-01-2022 ² Exit Interviews; When a Child in Custody Leaves an Out-of-Home Placement

• • 6.03. Adoption Department Policy

• • 6.03 .01 09-01-2022 ² Adoption Procedures

• • 6.03 .03 07-01-2004 ¹ 12-01-2021 ² Cuyahoga County Special Services Subsidy

• • 6.03 .04 07-06-2004 ¹ 12-01-2021 ² State Adoption Maintenance Subsidy (SAMS)

• • 6.03 .05 03-15-2007 ¹ 11-01-2020 ² Falsification of Adoptive Application/Homestudy

• • 6.04. Kinship Care

• • 6.04 .00 11-01-1996 ¹ 03-01-2022 ² Caregiver Approval for Custody Cases

• • 6.04 .01 11-01-1996 ¹ 12-01-2015 ² Caregiver Approval for Non-Custody Cases

• • 6.05. Family Visitation Services

• • 6.05 .01 03-29-2004 ¹ 08-01-2022 ² Family Visits

• • 6.05 .04 09-01-2006 ¹ 06-01-2022 ² Resource Manager Visitation

• • 6.06. Custody

• • 6.06 .01 11-14-1994 ¹ 11-01-2021 ² Custody Checklist

• • 6.06 .02 10-04-2010 ¹ 02-01-2022 ² Parental Background Reviews

• • 6.06 .03 03-01-2016 ¹ 10-01-2021 ² Missing, Abducted or Runaway Youth in Care

• • 6.07. Other Placement Types

• • 6.07 .02 06-02-2008 ¹ 06-01-2022 ² OTI/ICPC Evaluation Process and Placement Supervision of Children from Other Jurisdictions

• 7. Legal, Juvenile Court & Custody Issues
• • 7.01. Custody

• • 7.01 .05 02-15-1999 ¹ 09-01-2016 ² Minor Parents & Their Children

• • 7.02. Critical Incidents

• • 7.02 .01 05-01-1994 ¹ 07-01-2021 ² Timely Reporting of Alerts and Critical Incidents

• • 7.02 .02 08-15-1996 ¹ 03-01-2019 ² Child Fatality Review Process

• • 7.03. Court
• • 7.04. Confidentiality

• • 7.04 .01 05-07-2008 ¹ 09-01-2019 ² Sharing and Dissemination of Confidential Client Information

• • 7.04 .02 12-16-2002 ¹ 08-01-2022 ² Conflict of Interest

• • 7.05. DCFS Child Involvement

• • 7.05 .01 11-30-1994 ¹ 05-01-2021 ² Staff/Clients As Research Subjects

• • 7.05 .02 11-30-1994 ¹ 06-01-2022 ² Child Involvement in DCFS Publicity Activities

• • 7.05 .03 03-31-2011 ¹ 05-01-2022 ² Creation, Use and Distribution of Multi-Media Recruitment Materials

• • 7.06. Client Rights

• • 7.06 .01 09-01-2015 ¹ 09-01-2021 ² Agency Civil Rights Plan, Clients’ Civil Rights and Procedures

• • 7.06 .02 07-01-2000 ¹ 02-01-2022 ² Rights of Children in Agency, Foster or Residential Care

• • 7.06 .03 05-07-2008 ¹ 03-01-2022 ² Client Rights

• • 7.06 .04 09-01-2015 ¹ 03-01-2023 ² Provisions for Clients with Limited English Proficiency (LEP)

• • 7.06 .05 03-01-2017 ¹ 06-01-2021 ² Non-Discrimination Policy: Youth and Families

• 8. Continuous Quality Improvement
• • 8.01. Case Record Review
• 9. Child Health Care
• • 9.00. Child Health Care

• • 9.00 .01 12-19-2005 ¹ 09-01-2020 ² Comprehensive Health Care for Children in Placement and HIPAA Signature Authorization

• • 9.00 .02 01-01-2006 ¹ 09-01-2021 ² Help Me Grow Services (HMG)

• • 9.00 .04 06-28-2006 ¹ 09-01-2020 ² Child's Medical Records Requests

• • 9.02. Ongoing Medical Treatment

• • 9.02 .05 06-30-1999 ¹ 09-01-2020 ² Medical Second Opinions and Authorization for Extraordinary Medical Procedures

• • 9.02 .06 12-19-2005 ¹ 09-01-2021 ² HIV Testing

• • 9.02 .09 04-05-2006 ¹ 10-01-2021 ² Do Not Resuscitate (DNR) Orders for Children in Custody

• • 9.03. Diseases

• • 9.03 .01 03-01-1988 ¹ 09-01-2020 ² HIV/AIDS Non-Discrimination

• • 9.04. Psychiatric Care

• • 9.04 .03 01-01-2014 ¹ 05-01-2021 ² Psychotropic and Opiate Medication

• • 9.04 .04 07-01-1994 ¹ 09-01-2020 ² Emergency Mental Health Crisis

• 10. Management
• • 10.01. Building Management

• • 10.01 .03 03-07-2006 ¹ 11-01-2022 ² Procedure to Process and Reconcile Office Supplies (Stockless) Orders

• • 10.01 .04 04-24-2000 ¹ 07-01-2022 ² Visitor Parking in the Priemer Lot

• • 10.01 .05 08-20-1999 ¹ 06-01-2022 ² General Parking Policy

• • 10.01 .08 12-01-2005 ¹ 11-01-2022 ² Use of Appliances

• • 10.02. Security Measures

• • 10.02 .01 06-30-1994 ¹ 09-01-2021 ² Maintenance of a Safe Work Environment - (Emergency Situations)

• • 10.02 .02 06-24-1994 ¹ 10-01-2022 ² Cellular Communication Devices

• • 10.02 .03 01-01-2015 ¹ 06-01-2021 ² Transportation of Children/Youth

• • 10.02 .04 08-01-2014 ¹ 12-01-2021 ² Traveling in Pairs

• • 10.02 .05 01-01-2016 ¹ 04-01-2019 ² Working from Home

• • 10.02 .06 06-23-1995 ¹ 12-01-2021 ² On-the-Job Criminal Incidents

• • 10.02 .11 12-23-1999 ¹ 08-01-2022 ² Visitor's Passes

• • 10.03. Dress Code

• • 10.03 .05 01-26-2004 ¹ 11-01-2016 ² Dress Code

• • 10.04. Interns

• • 10.04 .01 03-21-1997 ¹ 01-01-2022 ² Use of Interns

• • 10.04 .02 04-01-2016 ¹ 04-01-2022 ² Volunteer Requirements

• • 10.05. Misconduct

• • 10.05 .01 05-06-2008 ¹ 12-01-2021 ² Reporting Misconduct

• • 10.06. Public Relations

• • 10.06 .01 05-31-1995 ¹ 08-01-2021 ² DCFS Speakers Bureau

• • 10.06 .02 03-01-1999 ¹ 07-01-2016 ² Media Representation/Public Information Requests

• • 10.06 .05 03-24-2008 ¹ 12-01-2022 ² Suggestion Box

• • 10.06 .10 05-06-2008 ¹ 02-01-2022 ² Responding to Concerns and/or Complaints

• • 10.07. Policies & Procedures

• • 10.07 .02 12-15-1994 ¹ 06-01-2022 ² Agency Policy & Procedure Development

• • 10.08. Miscellaneous Administrative Policies

• • 10.08 .01 01-01-1998 ¹ 08-01-2019 ² Accessibility of the Agency Administrator

• • 10.09. Personal Communication Devices
• 11. Fiscal Policies
• • 11.01. Fiscal

• • 11.01 .02 12-19-2005 ¹ 08-01-2022 ² CCDCFS Bi-annual Budget Mid-Cycle Review Process

• • 11.02. Miscellaneous Fiscal Policies
• 11. Accounts Payable, Accounts Receivable and Asset Verification Management

• • 11.02 .01 12-19-2005 ¹ 08-01-2022 ² Accounts Payable and Receivable Management/Internal Control

• 11. Fiscal Policies

• • 11.02 .02 12-19-2005 ¹ 09-01-2021 ² Processing Client and Employee Payables and Recording Revenue Receipts

• • 11.02 .03 12-06-2006 ¹ 05-01-2022 ² Employee Reimbursement for Automobile Liability Rider Insurance

• • 11.02 .04 09-01-2012 ¹ 01-01-2023 ² Employee Travel Reimbursement

• • 11.03. Taxes

• • 11.03 .01 12-19-2005 ¹ 08-01-2022 ² Tax Exempt Status

• • 11.04. Funds

• • 11.04 .01 12-19-2005 ¹ 08-01-2022 ² Fiduciary Responsibility for Client Funds

• • 11.04 .02 04-03-2006 ¹ 08-01-2022 ² Fund 6 Request - Director's Discretionary Fund

• • 11.07. Social Security

• • 11.07 .03 12-19-2005 ¹ 06-01-2022 ² Social Security Cards IV-E

• • 11.30. Direct Deposit

• • 11.30 .05 01-01-2005 ¹ 08-01-2022 ² Direct Deposit of Payments

• • 11.70. IV-E

• • 11.70 .01 03-15-2004 ¹ 01-01-2022 ² Birth Certificates (How to Obtain for Children in Custody)

• 12. Information Services
• • 12.03. Network Services

• • 12.03 .01 01-18-2006 ¹ 06-01-2019 ² Network Administration of Computer Users

• • 12.04. Software

• • 12.04 .02 04-03-2006 ¹ 03-23-2007 ² Internally Developed Software Releases

• • 12.05. Miscellaneous Information Services

• • 12.05 .01 10-05-2009 ¹ 06-01-2013 ² Service Center Requests for Software Development and Data Analysis

• • 12.05 .03 10-05-2009 ¹ 10-05-2009 ² Role of Information Services (IS) Analysis

• • 12.05 .04 10-06-2009 ¹ 06-01-2019 ² Permanent Suspension of Computer Rights

• • 12.05 .05 11-30-1995 ¹ 06-01-2019 ² Security of Automated Data in the Computer Systems

• • 12.05 .06 11-30-1995 ¹ 06-01-2019 ² Electronic Communications Equipment

• • 12.05 .07 07-19-1999 ¹ 06-01-2019 ² Electronic Communication and Information Technology (IT) Resource Usage

• • 12.05 .10 03-01-2015 ¹ 06-01-2022 ² Social Media/Social Networking

• 13. Procedure Policies
• • 13.01. Miscellaneous Procedures

• • 13.01 .01 04-03-2006 ¹ 09-01-2019 ² Procedure to Process RFP, RFQ, Contracts, Agreements, MOU, Grants, and Amendments

• • 13.06. Miscellaneous Procedures

• • 13.06 .01 04-03-2006 ¹ 08-01-2021 ² Procedure to Process Travel Requests

• • 13.07. Miscellaneous Procedures

• • 13.07 .01 04-03-2006 ¹ 05-01-2022 ² Vendor Request

• • 13.10. Miscellaneous Procedures

• • 13.10 .01 10-01-2012 ¹ 02-01-2022 ² Contract Monitoring - Residential Facilities/Network Foster Placement Contracts

• 14. Records Management
• • 14.00. Records Management

• • 14.00 .00 10-12-2004 ¹ 09-01-2021 ² Records Retention, Storage, Maintenance, and Access

• 15. Training Policies
• • 15.02. Training

• • 15.02 .01 03-21-1997 ¹ 01-01-2023 ² Child Protection Orientation Training

• • 15.05. Training

• • 15.05 .02 03-24-2006 ¹ 04-01-2021 ² Professional Development

• 16. Human Resources
• • 16.01. Transfers

• • 16.01 .01 07-28-2008 ¹ 05-01-2019 ² Notification to HR of Reassignments, Laterals and Administrative Transfers